RFP for CIPE’s 2019 Compensation Survey

RFP

Request for Proposal for CIPE’s 2019 Compensation Survey

 

This document constitutes the Center for International Private Enterprise (CIPE)’s Request for Proposals (RFP) for a Compensation and Classification Study from qualified individuals or organizations in the United States.

Consultants are strongly encouraged to carefully read the entire request for proposals and seek clarification if needed from the below-mentioned contact.

Written proposals must be submitted no later than 5:00 p.m. on Friday, April 12, 2019. Proposals must be submitted to the Human Resources Team via email at hr@cipe.org with “Compensation Study 2019” in the subject line of the email.

Each Consultant, by submission of signed proposal, agrees to the terms and conditions set forth within this RFP and to be bound thereby.

CIPE reserves the right to amend these requirements and accept or reject any or all changes to the contract. CIPE is not bound to accept the lowest bid, but that which it deems most favorable to CIPE.

The contract will commence on the date of award.

Any question related to this RFP will be directed to the contact person whose name appears below.

Contact Person: Tamara Noel, Human Resources Department

Email Address:  tnoel@cipe.org

Telephone:         202-507-4069

 

 

Section I: About CIPE

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy, and is an affiliate of the US Chamber of Commerce.

Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Project Background  

CIPE believes that it is in the best interest of the organization and the employees to fairly compensate its workforce for the value of work provided, and to cultivate, reward and retain its most valuable resource. To further demonstrate this commitment, CIPE has resolved to conduct a salary survey on a bi-annual basis to:

  1. Determine if pay is internally fair and equitable
  2. Determine if the compensation our employees receive is externally competitive
  3. Ensure that CIPE’s compensation structure successfully aligns with its mission, resources and strategic objectives.
  4. Review employment classifications for select positions. CIPE has 50 job titles, employees are non-represented. All employees shall be subject to this study.

Project Plan

The objective of this project is to benchmark our positions and compensation with peer and similarly situated organizations to get a solid understanding of the customary practice, and competitiveness of our compensation structure in the U.S., specifically in the District of Columbia and the surrounding areas. The goal is to formulate a compensation structure that is aligned with CIPE’s compensation philosophy.  In so doing, CIPE will remain competitive in attracting and retaining talented and highly skilled professionals.

 

Section II: Scope of Work

  1. The Consultant shall identify and benchmark CIPE’s salaries against those of comparable peer organizations in locations where CIPE has established a presence in the U.S., namely Washington, DC.
  2. In collaboration with CIPE, the Consultant shall identify similar non-profit/non-governmental peer organizations in the Washington, D.C metro area.
  3. In collaboration with CIPE, the Consultant shall identify similar non-profit/non-governmental peer positions to be benchmarked.
  4. The Consultant shall conduct relevant research and provide a comparative analysis of conventional salaries and best practices of those peer organizations.
  5. The Consultant shall provide CIPE with a final report on their findings, analysis, and practical recommendations on aligning CIPE’s compensation philosophy.
  6. Market compensation data should be also presented by gender and race to ensure equitable pay in each of these areas.
  7. Provide instructional information to allow CIPE Human Resources staff to conduct individual salary audits and adjustment consistent with the study methods until the next study is conducted.

 

Section III: Proposal Requirements

  1. One (1) original proposal must be submitted in PDF format via email to hr@cipe.org.
  2. One (1) sample project plan shall be submitted to include methodology, key activities, proposed benchmarks, and timelines.
  3. CIPE will not provide any reimbursement for the cost of developing, producing or presenting materials in response to this RFP.
  4. Failure to include the following information may have a negative impact on the evaluation of the Consultant’s proposal. The proposal shall include at least the following information:

Qualification

Please provide the following information on the professional qualifications of your company:

  1. Experience in providing compensation studies for similar non-profit organizations.
  2. Experience in and capacity to support prompt and smooth project implementation.
  3. Experience in and capacity to provide post-implementation customer service support.
  4. Expertise of staff and sub-contractors including name, profile, role and responsibilities of each team member you would assign to our project, if applicable.

References and Reliability  

  1. A list of at least three (3) verifiable references, with at least one of similar scope and industry to CIPE. This list may include current and former clients, all of whom are able to comment on the Consultant’s related experience, if applicable.
  2. A proposed method of satisfying the requirements of the Scope of Work as specified in the Section II. The narrative must directly reference the scope of work.

Cost

  1. The Consultant will include a cost proposal specifically reflecting the method of determining charges for work performed.
  2. The Consultant may use fee‐for‐service or time‐and‐materials approaches relevant to the scope of work in their cost bid.
  3. All components of the cost proposal must be stated in not to exceed It is not anticipated that any travel will be necessary to complete the scope of work.
  4. The consultant may be required or ask to present the findings of the survey to CIPE’s Executive Board at the next meeting in the third quarter of 2019 (date yet to be determined).

 

Section IV: Request for Proposal Process

  1. Consultants will submit proposals by the due date indicated in this RFP. Proposals will include the process and methodology the consultant proposes to answer the scope of work in this RFP.
  2. The HR Department and designated CIPE staff will consider all proposals and conduct discussions on a no-fee basis with Consultants whose proposals are deemed most suitable. The discussions will be conducted solely for understanding the proposal and for the Managing Director of Planning and Human Resources to provide specific instructions for any additional modifications.
  3. CIPE is committed to selecting the most competitive offer but does not base its evaluation solely on price. CIPE reserves the right to award a contract to a Consultant who may not necessarily be the lowest bidder based upon cost comparison.
  4. No extensions in the due date will be granted on an individual basis. If CIPE determines that the response time is inadequate for the preparation of complete proposals, or if amendments issued have materially changed the proposal requirements, it may extend, at its discretion, the due date by amendment to all Consultants.
  5. All Consultants agree that their proposals are a firm offer to sell the proposed services to CIPE. Once submitted all offers must remain valid for 60 days.
  6. Prior to the due date and time, Consultants may withdraw their proposals by notifying the contact person listed above in writing of their intent to do so.
  7. It is expected that the selected Consultant’s work on this project shall be completed no later than June 30, 2019.

 

Section V: Evaluation Criteria 

The following criteria will be used to evaluate all proposals:

Responsiveness  

Responsiveness shall be determined by the Consultant’s demonstration of a method of approach that fully meets all terms and conditions of the RFP and Scope of Work.

Expertise and reliability  

Expertise and reliability may be determined by any and/or all of the following:

  • The submission of references and positive reference checks demonstrating the
  • Consultant’s success potential for similar projects.
  • Years of relative experience
  • Professional memberships and certifications

Completeness of Proposal  

Proposal includes all required documents, signatures, and a work plan that thoroughly meets the scope of work and all terms and conditions.

Access and Timeliness of Deliverables

The Consultant demonstrates the requisite availability, ability to complete projects within required time and material dates, initiative to keep CIPE informed of material issues as required to perform all aspects of the scope of work.

Flexibility

The proposal demonstrates the flexibility to facilitate anticipated and unanticipated future process changes that are based on best practices.

Cost 

Cost will be evaluated for budget constraints, method of costing, method of pricing, and/or comparisons of cost in relation to other competitive proposals.

 

Section VI:     Awards

  1. The Consultants shall have the capacity and the requisite experience and expertise to provide services for CIPE in accordance with the provisions and requirements set forth herein.
  2. CIPE reserves the right to select and award a contract based upon the whole proposal by line item, or by part. CIPE may reject any or all portions of any proposal or reject all proposals and re-issue the RFP. Awards will be based upon criteria discussed in Section V.
  3. The award will be made to the responsible Consultant whose proposal is determined solely by CIPE to be the most beneficial to CIPE.

 

Section VII: Instructions to Consultants

  1. All proposals must be submitted via email. All proposals must be received to the Human Resources Department no later than 5:00 p.m., on Friday, April 12th, 2019.
  2. All questions regarding this RFP, including technical specifications, proposal process, etc., must be directed to the individual indicated on the first page of this document.
  3. After the initial receipt of proposals, CIPE may conduct discussions with Consultants who submit proposals determined to be reasonable candidates for award.
  4. Prior to the submission of offers, the Consultant may email questions for the sole purpose of clarifying terms, conditions, or scope of work in this RFP.
  5. Answers to all questions will be provided by email or telephone call. Answers which make a material difference in the way Consultants may propose their offer may be shared with all Consultants who have indicated intent to propose. Likewise, answers that may change either the terms and conditions or their interpretation will be made in the form of an amendment issued to all Consultants with intent to propose.
  6. The Consultant shall notify CIPE of any use of sub-consultants to provide requested services for CIPE.
  7. The Consultant agrees and understands that no sub‐contract which the Consultant enters into, with respect to performance under this contract, shall in any way, relieve Consultant of any responsibility for performance of his duties.
  8. The method of charging and billing CIPE will be proposed by the Consultant in the proposal. CIPE reserves the right to further negotiate the proposed method before issuing an award.
  9. All documents required to executing the proposal and/or subsequent contracts must be signed by an authorized representative of both CIPE and the Consultant.
  10. It is essential that the Consultant provide an adequate staff of experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract.

 

Section VIII:  Terms of Agreement

  1. CIPE hereby agrees to retain and engage Consultant in an independent advisory and consulting capacity (not as an employee or agent of the Company) during the term of this project. Consultant hereby accepts such engagement and agrees to render to CIPE for its benefit or that of its partners, such advisory and consulting services as may be necessary for this project by CIPE. The services to be performed are stated in the Scope of Work in Section II and are an integral part of this Agreement.
  2. The Consultant shall not, at any time during or after the term of this project, publish without written authorization by CIPE, or divulge, or use for himself/herself or others, data, records, or any trade secret or confidential technical or business information or material of CIPE or its partners, or of another party to whom CIPE (and/or its partners) owes an obligation of confidence. Any doubt regarding the classification of such information shall be referred to CIPE for its sole decision, pending which it shall be treated as confidential.
  3. Consultant shall not share or remove any of CIPE’s records, inventions, computer software, client information, logs or data, equipment, drawings, accounts, ledgers, notes, reports, manuals or other material without CIPE’s prior written consent. Consultant shall immediately return all such material to CIPE upon request and in any event upon termination of this project.
  4. Consultant shall not during the term of this project adversely interfere with the business affairs of CIPE, nor attempt to induce directly or indirectly any employee of CIPE to terminate his or her employment with CIPE and without the prior written consent of CIPE (i) he/she shall not become an employee, officer, director or consultant of CIPE, nor serve in any other capacity, nor receive any compensation from, any business, enterprise or activity which is or is planning or attempting to be competitive with the business of CIPE; and (ii) he/she shall not have any direct or indirect financial interest in such a business, enterprise or activity (except for ownership as an investor of not more than five percent of the outstanding shares of stock of a company listed on a national securities exchange).
  5. Consultant acknowledges and reaffirms his/her existing and ongoing obligations regarding confidentiality and intellectual property rights as set forth as part of his project agreement with CIPE.
  6. Consultant agrees to hereby for himself/herself, his/her successors and assigns, expressly release, acquit and forever discharge CIPE and all of its directors, employees and agents, its successors and assigns, and all other persons, firms, corporations and partnerships of and from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, in law, in equity or otherwise which Consultant has ever had, now has or which may hereafter accrue, on account of or in any way growing out of any and all known and unknown, foreseen, and unforeseen actions, claims and liabilities of any kind, arising out of, in connection with or relating in any manner to Consultant’s business with CIPE.
  7. Consultant shall not, by reason of this obligation to perform consulting services pursuant to this Agreement, be required to devote his/her full time or attention to the affairs of CIPE, and Consultant may accept other employment and perform services for others insofar as, in doing so, he/she does not breach any of his/her covenants under this Agreement.
  8. Consultant shall submit one (1) invoice within 60 days of completion of project. Unless otherwise agreed in writing by the parties, Consultant’s fees shall be paid no later than 60 days of receipt of invoice. No other payments shall be due by CIPE other than those specifically agreed by both parties. The Fee mentioned shall be all inclusive to cover all Consultant’s direct and indirect costs, overheads and profit incurred in or related to the performance of the Agreement and in the fulfillment of Consultant’s obligations and liabilities thereunder including but not limited to direct labor costs, taxes, insurance and administrative costs.
  9. Consultant assumes full and exclusive liability for payment of all levies, charges and contributions, including, but not limited to, unemployment insurance, pensions, social security benefits, etc. due by Consultant or persons engaged or employed by Consultant as a result of or related to the performance of work hereunder and shall report and pay such taxes and contributions directly or otherwise comply with the law. Consultant shall indemnify and hold CIPE harmless for any claims against CIPE in connection with Consultant’s non- compliance with the obligation set forth in this Clause 9.
  10. In the performance of its work hereunder, Consultant shall be an independent contractor with the authority to control and direct the performance of the detail of his/her work, subject to CIPE’s right to give instructions and of inspection and supervision, and approval. The presence of and the inspection and supervision and approval by CIPE’s representative shall not relieve Consultant from Consultant’s obligations and responsibilities.
  11. Consultant and CIPE can terminate Consultant’s participation in the RFP process for any or no reason by giving written notice to the other party.
  12. Consultant shall have the capability and the experience and expertise to provide services for CIPE in accordance with the provisions and requirements set forth herein.
  13. This agreement shall not be assignable or transferable by Consultant.

 

Section IX:     Disclosure Statement

  1. Consultant must disclose any possible conflict of interest with CIPE.
  2. This request is an offer by CIPE to purchase in accordance with the terms and conditions accordance with the terms of this RFP, the services and products proposed by the successful consultant.

We thank you for your interest in CIPE and look forward to receiving your response to our RFP.

 

 

Thank you.

 

Tamara Noel

 

Senior Human Resources Manager

Center for International Private Enterprise